Human Resources Manager, Compliance
Company: KYOCERA Document Solutions Inc
Location: Fairfield
Posted on: April 28, 2024
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Job Description:
Overview
When you join Kyocera Document Solutions America, Inc. you are
joining an organization that is deeply rooted in the Philosophy of
"doing what is right as a human being". Through this Philosophy,
our employees are passionate about providing best in class customer
service through efficiency, accountability, and a sense of urgency
all while putting knowledge to work to drive change.
In addition, we're a Great Place to Work--- and we really mean it!
Kyocera Document Solutions America, Inc. was officially certified a
Great Place to Work in 2024. An organization earns this distinction
when its employees have expressed their trust in the people they
work for, have pride in what they do and enjoy the people they work
with.
The Manager, HR Compliance will manage, design, and implement
programs, policies, and practices to ensure compliance with
federal, state, and local regulatory requirements. This role will
partner with leadership to maintain compliance with relevant
employment-related laws and legislation, internal/external audits,
and ensure risk is mitigated.
The chance to do something meaningful, to challenge yourself, to be
a part of change in an industry, to influence change doesn't come
around every day.
Responsibilities
+ - - - - - - - - Manage all compliance and reporting activities
for the organization, including but not limited to Affirmative
Action Plans and Programs, EEO-1, and Vets filings, spearhead FLSA
job classifications and compensation compliance efforts, as well as
manage federal, state, and local labor law postings.
+ - - - - - - - - Monitor, track and communicate regulatory changes
that may impact compliance requirements and business processes,
partnering with stakeholders to assess risks and implement
requisite controls.
+ - - - - - - - - Identify potential areas of compliance
vulnerability and risk across the organization, make improvement
recommendations, and develop/implement programs and procedures for
long-term resolution of problematic areas.
+ - - - - - - - - Conduct periodic and cyclical audits to assess
the effectiveness of HR programs in meeting compliance
standards.
+ - - - - - - - - Use best practices and methodologies to develop
robust internal controls.
+ - - - - - - - - Work closely with Benefits team regarding
adherence to benefits-related regulations and standards, including
managing our 3rd party LOA administrator, 401k, ERISA (Employee
Retirement Income Security Act), Form 5500, non-discrimination
testing, and ACA.
+ - - - - - - - - Works closely with Talent Acquisition team
regarding adherence to talent acquisition-related regulations and
standards including posting requirements, job descriptions,
affirmative action, etc.
+ - - - - - - - - Collaborate with Legal and leadership
stakeholders to develop and distribute communication regarding
compliance updates.
+ - - - - - - - - Manage policies such as HIPAA, ADA, Code of
Conduct, FLSA, etc. and handbooks across the organization. - Ensure
company documents, programs, policies, and systems adhere to
regulatory requirements and are consistently and timely
updated.
+ - - - - - - - - Manage, develop, and improve compliance training
in collaboration with Learning & Development. Ensure dissemination
of training and monitor compliance of training requirements.
+ - - - - - - - - Manage advanced reporting capabilities within the
company's HRIS system, with the ability to analyze, interpret and
present meaningful data to senior leadership team.
+ - - - - - - - - Perform other duties as requested.
Qualifications
Required:
+ - - - - - - - - Bachelor's degree (coursework relating to HR a
plus);
+ - - - - - - - - 7+ years Human Resource experience with a minimum
of 3+ years in a compliance focused role;
+ - - - - - - - - Up to date and working knowledge of federal,
state, and local employment laws; CA, NJ, NY, MA, TX a must
+ - - - - - - - - Effective project management skills
+ - - - - - - - - Ability to work well independently and
cross-functionally;
+ - - - - - - - - Strong verbal and written communication and
interpersonal skills;
+ - - - - - - - - Strong attention to detail;
+ - - - - - - - - Strong problem-solving techniques and ability to
effectively present information for various audiences including
executives;
+ - - - - - - - - Sound judgment and analytical capability;
+ - - - - - - - - Demonstrated ability to handle and maintain
confidential information; and
+ - - - - - - - - Proficiency in Microsoft Word, Excel, PowerPoint,
and HR software
+ - - - - - - - - Overnight travel up to 20%
Preferred:
+ - - - - - PHR, SPHR or CCEP certification
+ - - - - - Knowledge of ADP Workforce Now
Note
This is a general description of the duties and responsibilities
most frequently required of this position. The company may from
time-to-time request that the incumbent perform other related tasks
and assume reasonable responsibilities that have not been
specifically included in this description.
Kyocera Document Solutions America, Inc is a group company of
Kyocera Document Solutions Inc., a global leading provider of total
document solutions based in Osaka, Japan. The company's portfolio
includes reliable and eco-friendly MFPs and printers, as well as
business applications and consultative services which enable
customers to optimize and manage their document workflow, reaching
new heights of efficiency. With professional expertise and a
culture of empathetic partnership, the objective of the company is
to help organizations put knowledge to work to drive change.
Kyocera is looking for enthusiastic and innovative people to help
our customers run their businesses more efficiently and more
profitably. We offer a generous benefits package including medical,
dental and vision plans, a 401k match, flexible spending,
disability and life insurance, plus paid time off and holidays.
KYOCERA Document Solutions America, Inc. is an Equal Opportunity
Employer, a VEVRRA Federal Contractor, and complies with all
applicable federal, state, and local laws regarding
nondiscrimination. Kyocera provides equal employment opportunities
to all employees and applicants for employment without regard to
race, color, religion, gender, sexual orientation, national origin,
age, disability, or protected veteran status. Qualified minorities,
women, protected veterans and/or individuals with disabilities
are
Keywords: KYOCERA Document Solutions Inc, West New York , Human Resources Manager, Compliance, Human Resources , Fairfield, New Jersey
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